Register

Speakers Info

Hotel Policies

• Changes to reservations, regardless of reason, made within 25 days of arrival, will be charged the total original reserved stay. If changes are made before 25 days, no penalty will be assessed. Please notify Symposia Medicus of changes.

• Above conference group rates are per room, per night and do not include the following (subject to change):
• – Mandatory additional child charge (see below for details)
• – Premium wine (list available at restaurants and bars)
• – Spa and/or salon services
• – Laundry & dry cleaning services
• – Additional gratuities at your discretion

• Maximum occupancy is:
• – Three adults (13 years & older), or
• – Three adults (13 years & older) and one child (12 years & under), or
• – Two adults (13 years & older) and two children (12 years & under)

• Mandatory additional child charge (3-12 years old) is $66 per child, per night (all-inclusive) – not to exceed stated maximum occupancy

• Children 2 years & under are complimentary – not to exceed stated maximum occupancy

• Bed Type Requests: Where applicable, you can select one or two beds; however, requests cannot be guaranteed until check-in

• Rollaway beds are complimentary, however, only allowed in Jr. Suites (based on availability and subject to change)

• Cribs are available on a complimentary basis (allowed in the family section only), subject to availability and change

• Check-in time is 4:00pm and check-out time is noon. A late check-out can only be confirmed on the date of departure by the front desk. Additional charges may apply for late check-outs and are based upon availability.

• Credit/Debit Card Policy: Upon check-in, the hotel requires a credit card or debit card to ensure that funds are available. Holds are placed on your account for your entire stay; however, the amount may be immediately deducted from your account. The length of time for which these holds remain on your credit or debit account varies from bank to bank.

• Parking: Self and valet parking are complimentary for conference guests

Cancellation Policies

• Conference cancellations must be made in writing (via email or mail) to Symposia Medicus and a
refund, less a 10% processing fee, will be given. No refunds will be made if cancellation is received after
January 30, 2019; however, tuition, less 10% processing fee, may be applied to a future Symposia Medicus
conference.

• Per our hotel contract, hotel reservation cancellations must be made in writing to Symposia Medicus and
you will receive a full refund if emailed/postmarked by January 2, 2019. Between January 3, 2019 and January 30, 2019, one night’s deposit is forfeited. After January 30, 2019, no hotel refunds can be made.

• All cancellations must be emailed to registrar@symposiamedicus.org OR mailed to Symposia Medicus. If mailed, it must be postmarked by the dates stated above.

• In the unlikely event of conference cancellation by Symposia Medicus, full tuition and, if reservation was made with Symposia Medicus, hotel deposit refunds will be made. Symposia Medicus will not be responsible for refunding travel or any other expenses.